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This is just an example of makeup of a typical MC
club and of the officers. This is not the makeup of any
particular group or club. We merely provided this as example
of typical MC and the information was obtained from varies
clubs across the nation and web sites. Every club has it's
unique differences and sometimes even chapters within a club
may vary.
Principal Officers and
Duties:
President:
The President
has two position within the club one being the Chairman of the
Executive Committee and the Chief Executive Officer of the
club chapter. All matters concerning relations between the
club and any outside persons or organization should be
directed to the President for appropriate action. The
President is responsible for controlling all meetings and
keeping order or whomever he delegates to assume the Chair at
all chapter meetings. Sergeant-at-Arms may aid in keeping
order if it is needed. The President or whomever he turn
Chair over to, may not make or second any motion, and normally
only vote in situations where there is a tie vote, or on
ballot questions.
Vice President:
The
Vice- President is the Second-in-Command to the President, and
shall assume all responsibilities and duties of the President
in their absence. The Vice-President shall act as an
intermediary between the President and the Members and
Prospects and coordinate all committees as well as supervise
plans for all club events and rides. Questions or comments
concerning any club business not specifically related to the
duties of the other officers should be brought to directly to
his attention.
Secretary:
The responsibility of the Secretary is to keep all
club chapter records, membership list, Chapter Bylaws, Rules
of Order, Standing Rules, Records of all committee
appointments, all written reports, copies of all
correspondence between the club and any outside person or
organization, and meeting minutes. He is also responsible for
calling roll at the meetings and Active Members of special or
emergency meetings, as well as notify them of any appointments
or elections in their absence.
Treasurer:
This position
is often combined with sectary and they would assume all the
responsibilities listed below. The Treasurer keeps all the
funds of the club chapter as well as all un-issued Club Colors
and Patches. the Treasurer will keep a record of colors,
patches, or reproductions that are issued to members. They
will also take care of funds that are paid out for expenses
for club business as described in club By-Laws and rules. They
will be required to maintain a balance statement for all club
income and expenses. They will be required to report the
fiscal status of the club at each regular meeting and provide
financial records if called for as well as keep records of
dues on each members of the club. They must submit a written
annual report to the Executive Committee at the Annual
Meeting.
Sergeant-at-Arms:
The
Sergeant-at-Arms is responsible for ensuring that the Bylaws
and Rules of the club are not violated. He has many duties
during meetings and on rides and probably has one of the
hardest job if not the most difficult job of all the officer.
It is his responsibility to insure that the orders of the
Executive Committee are carried out in an speedy manner as
well as policing and keeping order at all club events, except
as noted under the Duties of the Chairman. He may ask members
to assist in keeping order on their own authority. He has the
responsibility to the club to report any bad behavior or
problem incidents to the Executive Committee. He has the
authority and can secure any patches or colors from any member
who retires, resigns, or is expelled. He responsible for the
safety and security of the club, as well as the protection and
defense of its members and prospects. He should keep and
maintain a record of all data pertaining to the safety and
security of the club and it’s members and prospects. He
should immediately report any and all threats he perceives to
the club, its members or Prospects, weather real or not to the
Executive Committee.
Road Captain:
The Road
Captain is responsible to do research, planning and
organization all rides. Planning will include stops
for fuel, food and rest. He shall rank act as ranking club
officer during actual time on the road or at intermediate
stops during a ride, deferring only to the President or
Vice-President if either of them are present, and only then
for matters involving persons outside the club. He is
responsible to check all bikes for ride worthiness and has the
power to send a rider home with a bike that can be consider a
danger to the group or other riders. He shall supply the
Secretary with any information required to notify outside
agencies of impending club rides in a timely manner.
Tail Gunner:
Not all clubs will have a Tail
Gunner and often he will not serve on the Executive Committee.
His responsibility will be to work with Road Captain on rides
to assure the safety of members. He will also stop with any
members that may have trouble with bike and assist the member
in getting bike running or getting assistance to the member.
Eligibility:
Any active
full patched member may run for office. Most clubs will not
allow a prospect or probate to hold any positions. Nominations
are not required to run for any principal office. Any active
member may become a candidate stating their intention or
desire to become an office at the next election date which is
often stated in by-laws when election date will be. In most
clubs this occurs around October or November during a monthly
meeting. Member are not allowed to run for more than one
office position at a time.
Elections:
Elections of
officers often happen from October to December during a
monthly meeting. This is allow for an orderly transition of
administrative officers and often newly elected shall assume
office at the Annual Meeting. All principal officers shall be
elected by a majority vote. No member will be allowed to hold
more than one officers position at a time and if seen wearing
two officers patches will be ask to remove it on the spot.
Special Election:
If an elected
officer were unable to perform his duties for what ever reason
a special election can be held at the next monthly meeting to
fill that position.
Term of Office:
Officers typically hold those positions for one year but
we have heard of instances where some clubs allow for officer
to hold his position for longer periods once elected.
Executive Committee:
The Executive
Committee will often be a minimum of 3 of the top officers.
Typically this will be your President, Vice President and
Secretary/Treasurer. Some clubs will have the Secretary and
Treasurer separated, with a different person holding each
position and both normally will serve on the Executive
Committee. Often a club will have 5 serving on Executive
Committee with the Sergeant-at-Arms serving on the Committee
as well. The Road Captain shall serve on the Executive
Committee as a non voting member, except while serving as an
alternate but is often rare. We want to remind you this is
just an example and may vary with each club.
Impeachment:
Any active
member may submit a writ of impeachment against any officer at
the next monthly meeting. The charges must be listed in the
writ and signed by at least 3 active members of the club.
Before an impeachment vote can be cast all active members
within the chapter must be informed of the writ and it's
content. At this meeting a special meeting will be setup no
less than 3 days and no more than 7 days after the monthly
meeting to allow the officer in question the opportunity to
prepare a statement concerning the charges against them.
Prospects will not be allowed to attend these meeting unless
they are being called as a witness or give testimony to
support the writ or to support the officer in question. In
order for impeachment to take place a 2/3 majority vote of all
active members will be required to impeach an officer. Once
officer has been impeached see above for special elections to
replace an officer. Once an officer has been impeached the
remaining officer would setup another meeting within 7 days to
decide on any further disciplinary actions if needed. |
